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Site and Events Coordinator



Cluj-Napoca, Romania
Posted on Thursday, May 11, 2023
At 8x8 Inc. [Nasdaq:EGHT] we put communications at the heart of our business and build technology that allows people to connect anytime, anywhere they are in the world, and on any device. XCaaS - the 8x8 eXperience Communications Platform - brings together Employee and Customer Experience, enabling hybrid workforces across the globe to connect, collaborate, and delight customers, while providing businesses with real-time communications analytics, intelligence and unique insights.
Learn more on our company website at www.8x8.com and follow our pages on LinkedIn, Twitter and Facebook.
As a Site and Events Coordinator, you will organize and oversee administration duties and office procedures. Your role is to create and maintain a pleasant and optimal work environment, ensuring high levels of organizational effectiveness, communication, and safety for all employees and visitors.


  • Supervise Office Administration
  • - Organize and supervise office maintenance activities (cleaning services, repairing duties, office & parking access administration, shipping, inventory tracking, storage management, office supplies)
  • - Manage office-related budgets (including validating invoices)
  • - Reception desk: greet and assist visitors; documentation and record keeping
  • - Connect communications to the proper individuals or offices
  • - Assist the various departments with their office-related requirements
  • Liaison with the Facility vendors (rental agency, cleaning services, food/water suppliers, etc.)
  • Align the country entity following the global guidelines on real estate/events/etc.
  • Conduct ergonomic evaluations (training will be provided)
  • Ensure labor & health protection guidelines are followed in compliance with country regulations
  • Drive local initiatives and events and support the related activities (e.g. communication, calendar invites, engage local/global facilitators, swag/branded material, etc.)
  • Support local Site leader in all company internal and external activities


  • 5 days in office presence
  • Previous experience in a similar role with office administration
  • Creative and proactive mindset
  • A sociable person with excellent communication skills
  • Well-organized, meticulous individual
  • Problem-solving skills and adaptability
  • Self-motivated and independent
  • Good knowledge of Microsoft Office;
  • Fluent in written and verbal communication (Romanian and English)
  • Bachelor's Degree


  • 25 annual leave days
  • Additional vacation of 1 leave day for every 2 complete years of employment (max. up to 5 days)
  • Bank Holidays (Public Holidays) during the weekend, are observed on weekdays
  • Private Pension
  • Group Life Insurance
  • Private Healthcare
  • Meal Tickets
  • Telecom allowance
  • Newborn allowance
  • Christmas and Easter Allowance
  • Flexible benefits platform
  • Employee engagement activities and events
  • Learning and training initiatives
  • Flexible working schedule
  • Employee Stock Purchase Plan
For a closer look into what life at 8x8 International and the Cluj office look like check out our Instagram page.
8x8 believes diversity makes our company stronger which is why we are a proud equal opportunities employer and encourage all of our staff to bring their authentic selves to work. We believe in fairness and we believe in security so reserve the right to undertake background checks on anyone that we extend an employment offer to.
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