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Marketing Procurement Operations Specialist

8x8

8x8

Marketing & Communications, Operations
Multiple locations
Posted on Friday, June 28, 2024

At 8x8 Inc. [Nasdaq:EGHT] we put communications at the heart of our business and build technology that allows people to connect anytime, anywhere they are in the world, and on any device. XCaaS - the 8x8 Experience Communications Platform - brings together Employee and Customer Experience, enabling hybrid workforces across the globe to connect, collaborate, and delight customers, while providing businesses with real-time communications analytics, intelligence and unique insights.

Learn more on our company website at www.8x8.com follow our pages on LinkedIn, Twitter, Facebook and Instagram.

Marketing Marketing Procurement Operations Specialist

Location: Philippines

Department: Marketing

Reports to: VP, Marketing Operations and Analytics

We are seeking a skilled Marketing Procurement Specialist to join our dynamic team and contribute to our procurement activities.

The Marketing Procurement Specialist works closely with the Marketing Leaders and Procurement team to ensure 8x8’s Procurement processes are implemented.

Key Roles

  • Manage the Marketing procurement process, ensuring the timely and cost-effective acquisition of quality goods and services.

  • Involve in opening and tracking ~50-60 Marketing Purchasing Requisitions (PR) a month, including contract and SOW review with the help of Marketing Leaders, new vendor onboarding when needed, contract management post execution (i.e. expiration / renewals, invoices review in compliance with the contract terms, etc.), and budget adherence

  • Assistance with ad-hoc requests (could include requests from FP&A or from Marketing Ops), including analysis, workbook setup, etc.

  • Review of PRs opened by other Marketing super buyers to ensure proper set up (GL, dept., start/end dates, alignment with contract/SOW, etc.)

  • Assistance with monthly accruals and ensuring compliance with company policies and regulations.

Key Responsibilities:

  • Procurement Process:

    • Manage the end-to-end Marketing PR process from requisition to purchase order issuance.

    • Ensure timely and accurate procurement of goods and services in accordance with company policies and procedures.

  • Supplier Onboarding:

    • Coordinate with Vendor(s) to document full legal company name, and contact information (email, phone number) and the following supporting documents - NDA, and W-9 ( US) or W-8BEN (UK), and review security questions when/if needed

  • Contracts:

    • Proactively manage and follow up on the contract status as it flows thru the system, and manage the renewal dates with Marketing team owner of the contract(s)

    • Review supplier invoices to ensure compliance with contract terms, products / services received, and provide recommendations to Marketing Leaders for invoices approval.

    • Follow up with suppliers when products, services and invoices are not in compliance with the executed contract.

  • Cost Management:

    • Monitor and evaluate vendors to identify cost-saving opportunities.

    • Prepare and present cost analysis and reports to management.

  • Compliance and Risk Management:

    • Ensure compliance with procurement, legal, regulatory, and company policies related to procurement.

    • Identify and mitigate procurement-related risks.

  • Documentation and Reporting:

    • Maintain accurate and up-to-date supplier records and documentation.

    • Prepare regular reports on activities, supplier performance, contract expiration / renewals, and cost savings.

Qualifications:

  • Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.

  • Relevant experience in purchasing

  • Proficient in procurement software, such as Coupa and Netsuite, and Google Suite.

  • Knowledge of procurement best practices and industry standards.

  • Ability to work independently and collaboratively in a fast-paced environment.

  • Strong analytical and problem-solving skills.

  • Work availability during US Pacific Time

How to Apply:

Interested candidates are encouraged to submit their resume and cover letter outlining their qualifications and experience to the application portal.

8x8 is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

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