Explore careers with our portfolio companies

Executive Assistant



Austin, TX, USA
Posted on Saturday, November 11, 2023

Who is Forcepoint?

Forcepoint simplifies security for global businesses and governments. Forcepoint’s all-in-one, truly cloud-native platform makes it easy to adopt Zero Trust and prevent the theft or loss of sensitive data and intellectual property no matter where people are working. 20+ years in business. 2.7k employees. 150 countries. 11k+ customers. 300+ patents. If our mission excites you, you’re in the right place; we want you to bring your own energy to help us create a safer world. All we’re missing is you!

Title: Executive Assistant

Location: Austin, Texas- In Office 3 Days a Week

Forcepoint is seeking a driven, dynamic professional to join our Executive Assistant Team to support members of our Executive team. The Executive Assistant will serve as the primary point of contact for all essential matters pertaining to the Executives, and act as a liaison between them and senior management teams. You must display the ability to make executive decisions quickly, communicate effectively, and maintain professionalism. You’re creative, proactive, adaptive, and assertive. Prior Executive Assistant experience at the C level is a must.

Essential Functions

  • Maintains Executive’s appointment schedule by scheduling meetings and planning through booking conference spaces, ensuring meeting rooms are properly equipped, and coordinating with meeting attendees
  • Assists with meeting agenda preparation through preparing slides, editing, revising presentation materials, and being a source of ideas and recommendations
  • Anticipates needs and proactively contacts appropriate people and resources to support the Executive in addressing these issues.
  • Communicates clearly and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities
  • Assists with travel arrangements, manages agendas, provides necessary contacts, and other necessary preparations
  • Completes a wide variety of organizational support for the Executive, including drafting and typing correspondence, preparing accurate and timely expense reports for travel, and assists with everything from photocopying to briefing
  • Majority of assigned work will be conducted during standard business hours; however, it is essential that the candidate must be available for early morning, late evening, and weekend work as required by the role

Experience and Education

  • Executive Assistant experience at the C-level is required
  • Associate's degree; Bachelor’s degree preferred
  • 10+ years administrative experience, with 5+ at senior management level
  • Strong organizational and prioritization skills
  • Attention to detail
  • Strong interpersonal skills and the ability to interact and build relationships with all levels of management
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office
  • Proficient in Power Point
  • Ability to handle confidential information with discretion
  • Proactive and able to anticipate management needs

Don’t meet every single qualification? Studies show people are hesitant to apply if they don’t meet all requirements listed in a job posting. Forcepoint is focused on building an inclusive and diverse workplace – so if there is something slightly different about your previous experience, but it otherwise aligns and you’re excited about this role, we encourage you to apply. You could be a great candidate for this or other roles on our team.

The policy of Forcepoint is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.

Forcepoint is a Federal Contractor. Certain positions with Forcepoint require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.

Applicants must have the right to work in the location to which you have applied.