Talent Acquisition Intern

Location: Remote (U.S.)
Employment Type: Internship
Department: People & Talent

About GAINS

GAINS is on a mission to make supply chains smarter, faster, and self-improving, powered by AI. Our Decision Engineering & Orchestration (DEO) platform doesn't just support decisions, it drives them by aligning strategy, planning, and execution across every level of the supply chain. We serve inventory-intensive industries where the stakes are high and the complexity is real, helping customers move from reactive, spreadsheet-driven planning to continuously learning, AI-led operations that deliver measurable results fast. At GAINS, we call it Moving Forward Faster, and it's not a tagline, it's how we're redefining what's possible in supply chain decision-making.

About the Role

GAINS is looking for a Talent Acquisition Intern to support our People & Culture team during an active hiring period. This role is focused on recruiting coordination and sourcing, giving you hands-on exposure to the full recruiting lifecycle at a fast-growing AI-powered software company. You will also contribute to early-stage AI workflow projects, helping identify where automation can reduce manual effort across the function. This is an ideal opportunity for a motivated student or recent graduate who wants real-world HR and recruiting experience in a lean, collaborative environment.

What You'll Do

• Coordinate interview scheduling across multiple open requisitions, managing candidate communications and interviewer calendars with accuracy and a strong candidate experience in mind
• Maintain and update the applicant tracking system (ATS) to ensure data integrity across all active and closed roles, including candidate stages, disposition codes, and recruiter notes
• Draft and send candidate-facing communications including application confirmations, scheduling requests, status updates, and rejection notices
• Assist with sourcing support on targeted roles, including LinkedIn Recruiter searches and InMail outreach sequencing
• Research and compile sourcing lists for active requisitions, supporting passive candidate identification across open roles
• Maintain and organize recruiting documentation including job descriptions, offer letter templates, interview guides, and process SOPs
• Support onboarding coordination activities as needed, including new hire paperwork tracking and first-day logistics
• Participate in identifying repetitive, manual TA workflows and help document where AI tools could reduce time spent on low-value tasks
• Assist with light AI tool testing and prompt drafting for use cases such as candidate outreach messages, intake summaries, and job description drafts
• Other duties as assigned

What We're Looking For

Must Have

• Currently pursuing or recently completed a Bachelor's degree in Human Resources, Business Administration, Communications, Psychology, or a related field
• Exceptional organizational skills with the ability to manage multiple tasks, deadlines, and details simultaneously without losing accuracy
• Clear, professional written and verbal communication skills with the confidence to interact with candidates, hiring managers, and external partners
• A proactive, can-do attitude: someone who identifies what needs to be done and does it without waiting to be asked
• Curiosity and comfort with technology, including a willingness to learn AI tools, ATS platforms, and productivity software quickly
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) at a practical working level
• Genuine interest in recruiting, HR operations, or people-focused work as a career direction

Nice to Have

• Prior internship or part-time experience in HR, recruiting, administrative coordination, or a client-facing role
• Hands-on use of AI tools (ChatGPT, Claude, or similar) for productivity, writing, or research purposes
• Exposure to an ATS, CRM, or similar data management platform in an academic or work context
• Experience in a fast-paced environment where priorities shifted and adaptability was required

What You'll Gain

• Real recruiting experience across a live pipeline: you will coordinate interviews, support sourcing, and interact with candidates on active roles
• Early exposure to AI-powered HR workflows at a company where automation is genuinely welcomed and resourced
• Visibility into the full recruiting and people operations function, with mentorship from an experienced HR leader
• A tangible portfolio of work including sourcing lists, communications, and process contributions you can speak to in future interviews

Why GAINS

• Recognized by Gartner in the Magic Quadrant for Supply Chain Planning Solutions and awarded the 2025 AI/ML-powered Supply Chain Planning Technology Innovation Leadership Award
• Aggressive growth; GAINS is on a fast trajectory and our team is mission-critical to our success
• A mission that matters: helping global supply chains become safer, greener, and more resilient
• Flexible remote-first work environment with a collaborative, inclusive team culture
• Social impact programs, volunteer opportunities, and a commitment to sustainability