Talent Acquisition Specialist (Contract)

Location: Remote (U.S.)
Employment Type: Contract
Department: People & Talent

About GAINS

GAINS is on a mission to make supply chains smarter, faster, and self-improving, powered by AI. Our Decision Engineering & Orchestration (DEO) platform doesn't just support decisions, it drives them by aligning strategy, planning, and execution across every level of the supply chain. We serve inventory-intensive industries where the stakes are high and the complexity is real, helping customers move from reactive, spreadsheet-driven planning to continuously learning, AI-led operations that deliver measurable results fast. At GAINS, we call it Moving Forward Faster, and it's not a tagline, it's how we're redefining what's possible in supply chain decision-making.

About the Role

GAINS is looking for a contract Talent Acquisition Specialist to own end-to-end recruiting across multiple concurrent requisitions during an active growth period. You will manage the full lifecycle from sourcing and outreach through phone screens, hiring manager coordination, offer support, and close, while keeping ATS data clean and pipeline reporting current. Beyond core recruiting, you will also contribute to building AI-powered workflows that improve how the function operates. This role reports to the Head of People & Talent and is built for someone who can run a full-cycle search independently from day one.

What You'll Do

• Own the full recruiting lifecycle across multiple active requisitions simultaneously, from intake through offer acceptance
• Conduct sourcing and outreach via LinkedIn Recruiter searches and InMail outreach sequencing to build qualified pipelines for both technical and non-technical roles
• Screen candidates via phone and video interviews, assessing role fit and culture alignment before advancing to hiring manager review
• Coordinate interview scheduling across all active roles, managing candidate communications and interviewer calendars with accuracy and a strong candidate experience in mind
• Partner directly with hiring managers to align on role requirements, calibrate on candidate feedback, and maintain search momentum
• Maintain and update the ATS to ensure data integrity across all active and closed roles, including candidate stages, disposition codes, and recruiter notes
• Own recruiting metrics management, including tracking time-to-fill, pipeline conversion rates, source effectiveness, and offer acceptance rates across all active roles
• Build and maintain recruiting dashboards using available tools (e.g., Excel, PowerPoint, or BI platforms) to surface TA performance data for regular reporting to leadership
• Draft and send candidate-facing communications including application confirmations, scheduling requests, status updates, and rejection notices
• Identify repetitive, manual workflows within the TA function and contribute to designing AI-powered agents or automation scripts to reduce time spent on low-value tasks
• Support the creation and iteration of AI agents for use cases such as job description drafting, candidate outreach sequencing, intake form processing, and interview prep material generation
• Maintain and organize recruiting documentation including job descriptions, offer letter templates, interview guides, and process SOPs
• Other duties as assigned

What We're Looking For

Must Have

• 3+ years of full-cycle recruiting experience, ideally within a SaaS, enterprise software, or technology company
• Demonstrated ability to manage multiple open requisitions simultaneously across a mix of technical and business roles without sacrificing candidate experience or quality
• Hands-on experience conducting phone and video screens with the ability to assess functional fit and communication skills independently
• Proficiency with an ATS and a disciplined approach to data hygiene and pipeline management
• Strong sourcing skills including LinkedIn Recruiter searches and outreach sequencing, with experience building passive candidate pipelines
• Clear, professional written and verbal communication skills for both candidate-facing interactions and internal hiring manager partnership
• Comfort working autonomously in a lean team environment where initiative and proactive communication are expected

Nice to Have

• Experience building or contributing to recruiting dashboards or structured TA reporting in Excel, PowerPoint, or a BI platform
• Hands-on use of AI tools (ChatGPT, Claude, or similar) in a professional recruiting context, including prompt development or automation workflows
• Experience supporting a solo or small HR team where cross-functional range was required

What You'll Gain

• Full ownership of an active recruiting pipeline with direct impact on the composition and growth of the GAINS team
• Hands-on experience building AI-powered recruiting workflows at a company where automation is genuinely welcomed and resourced
• A collaborative working relationship with an experienced HR leader in a low-bureaucracy environment where your judgment and initiative will be trusted

Why GAINS

• Recognized by Gartner in the Magic Quadrant for Supply Chain Planning Solutions and awarded the 2025 AI/ML-powered Supply Chain Planning Technology Innovation Leadership Award
• Aggressive growth; GAINS is on a fast trajectory and our team is mission-critical to our success
• A mission that matters: helping global supply chains become safer, greener, and more resilient
• Flexible remote-first work environment with a collaborative, inclusive team culture