Location: India

Recruiter: Garima Maheshwari

Keyloop bridges the gap between dealers, manufacturers, technology suppliers and car buyers.

We empower car dealers and manufacturers to fully embrace digital transformation. How? By creating innovative technology that makes selling cars better for our customers, and buying and owning cars better for theirs.

We use cutting-edge technology to link our clients’ systems, departments and sites. We provide an open technology platform that’s shaping the industry for the future. We use data to help clients become more efficient, increase profitability and give more customers an amazing experience. Want to be part of it?

The Purchase Order Specialist is responsible for participating on the purchasing process by creating, processing, and tracking purchase orders. A PO Specialist collaborates closely with business owners to understand departmental needs and verify that all purchases align with budget constraints and strategic goals. This role ensures that goods and services are ordered and delivered in a timely and cost-effective manner, while maintaining accurate records and working closely with vendors, suppliers, and other internal teams. The Purchase Order Specialist will also resolve order discrepancies and support the overall efficiency of the global procurement process

Key Duties & Responsibilities:

Purchase Order Management

• Create and process purchase orders based on requisitions from various departments.
• Ensure that purchase orders are accurate and consistent with the approved budget.
• Obtain necessary approvals for purchase orders from relevant departments.
• Send purchase orders to suppliers and confirm receipt.

Vendor Coordination

• Communicate with vendors and suppliers to confirm order details, pricing, and delivery schedules.
• Monitor vendor performance and resolve any issues related to order discrepancies, delays, or damaged goods.
• Maintain strong relationships with suppliers to ensure favorable terms and reliable delivery schedules.

Record Keeping and Reporting

• Maintain accurate records of purchase orders, invoices, and delivery receipts.
• Track the status of open orders and update relevant stakeholders on any changes or delays.
• Generate reports on purchasing activities including vendor statements.

Compliance and Documentation

• Ensure purchase activities comply with company policies, procedures, and regulatory requirements.
• Maintain documentation related to contracts, agreements, and purchase orders.

Cross-functional Collaboration

• Work closely with procurement, accounts payable, business finance and other departments to align purchasing activities with company objectives.
• Assist in the development and implementation of purchase process improvements.

Process Improvement and Compliance

• Streamlining Procurement Processes: Identify opportunities to improve procurement processes and systems to increase efficiency and reduce costs.
• Ensuring Compliance: Ensure all purchasing activities comply with internal policies, legal regulations, and ethical standards, including documentation and audit readiness.
• Training and Support: Provide training and support to other departments on the procurement process, systems, and best practices.

Requirements:

• Good fit criteria
  • Fluent English – both written and verbal
  • Relevant experience in a purchasing or procurement role
  • Advanced knowledge of MS Office
  • Strong attention to detail and organization skills
  • Great communication skills and proactive approach in issue resolution

• Nice to have criteria
  • Experience with SSC (Shared Service Center) Model
  • Experience with Vendor Portal
  • Experience with Netsuite ERP system

Why join us?

We’re on a journey to become market leaders in our space – and with that comes some incredible opportunities. Collaborate and learn from industry experts from all over the globe. Work with game-changing products and services. Get the training and support you need to try new things, adapt to quick changes and explore different paths. Join Keyloop and progress your career, your way.

An inclusive environment to thrive

We’re committed to fostering an inclusive work environment. One that respects all dimensions of diversity. We promote an inclusive culture within our business, and we celebrate different employees and lifestyles – not just on key days, but every day.

Be rewarded for your efforts

We believe people should be paid based on their performance so our pay and benefits reflect this and are designed to attract the very best talent. We encourage everyone in our organisation to explore opportunities which enable them to grow their career through investment in their development but equally by working in a culture which fosters support and unbridled collaboration.