HR Operations Coordinator
Keyloop
Administration, People & HR, Operations
Prague, Czechia
Posted on Mar 8, 2025
Keyloop bridges the gap between dealers, manufacturers, technology suppliers and car buyers.
We empower car dealers and manufacturers to fully embrace digital transformation. How? By creating innovative technology that makes selling cars better for our customers, and buying and owning cars better for theirs.
We use cutting-edge technology to link our clients’ systems, departments and sites. We provide an open technology platform that’s shaping the industry for the future. We use data to help clients become more efficient, increase profitability and give more customers an amazing experience. Want to be part of it?
Purpose of Role
The Human Resources Coordinator is part of the global HR function and plays a critical role in ensuring the efficiency and effectiveness of HR processes, acting as a key support in HR operational projects and service delivery. This role is responsible for maintaining HR systems, optimizing workflows, and ensuring compliance with company policies and labor regulations.
By coordinating HR initiatives, managing employee data, and collaborating with internal and external stakeholders, the Human Resources Coordinator contributes to a seamless employee experience and the continuous improvement of HR operations. Additionally, this role supports change management efforts, process standardization, and system enhancements, helping drive operational excellence within the HR function.
Role Responsibilities
- HR Process Optimization & Project Support:
- Assist in coordinating and executing HR operational projects, ensuring timely delivery and alignment with business objectives.
- Identify areas for process improvement within HR operations and contribute to implementing efficiency enhancements.
- Track project milestones, maintain documentation, and provide regular status updates to HR leadership.
- HR Systems & Data Management:
- Manage and maintain employee data in HR databases, ensuring accuracy, consistency, and compliance with company policies.
- Support system enhancements, including testing and troubleshooting HR technology updates
- Employee Lifecycle & Compliance:
- Oversee and support key HR operational activities, including onboarding, contract management, and offboarding.
- Ensure compliance with company policies and local labor laws across different regions.
- Act as a liaison between HR and other departments to ensure smooth HR operational execution.
- HR Policies & Standardization:
- Assist in developing and updating HR policies, templates, and process guidelines.
- Support the standardization of HR operational practices across multiple locations or business units.
- Ensure proper documentation and communication of policy changes.
- Vendor & Stakeholder Coordination:
- Collaborate with external vendors, such as payroll and benefit providers to ensure service quality.
- Support coordination with internal stakeholders, including HR Business Partners, Recruitment, Compensation and Benefits and IT, for HR-related initiatives.
- HR Service Delivery & Employee Support:
- Support the resolution of HR service delivery challenges by analyzing issues and suggesting improvements.
- Assist in HR communications and engagement initiatives to enhance employee experience.
- Change Management & Training Support:
- Support HR process changes by assisting in the communication, training, and documentation of new procedures.
- Help drive adoption of new HR systems, tools, and policies among employees and managers.
- Ad-hoc
- Any and all other duties, as assigned
Skills & Experience
- Solid problem-solving abilities and can-do attitude
- Fluency in English and an additional language would be a plus
- Strong communication skills, both verbal and written
- Ability to maintain strict confidentiality and act with discretion
- Excellent organizational skills and attention to detail
- Ability to prioritize and multi-task within a fast-paced environment
- Proficiency in the MS Office suite of applications. Strength in Excel, Word, and experience working with SAP/SuccessFactors is a plus
- Knowledge and/or admin experience of the local labor laws is an advantage
Why join us?
We’re on a journey to become market leaders in our space – and with that comes some incredible opportunities. Collaborate and learn from industry experts from all over the globe. Work with game-changing products and services. Get the training and support you need to try new things, adapt to quick changes and explore different paths. Join Keyloop and progress your career, your way.
An inclusive environment to thrive
We’re committed to fostering an inclusive work environment. One that respects all dimensions of diversity. We promote an inclusive culture within our business, and we celebrate different employees and lifestyles – not just on key days, but every day.
Be rewarded for your efforts
We believe people should be paid based on their performance so our pay and benefits reflect this and are designed to attract the very best talent. We encourage everyone in our organisation to explore opportunities which enable them to grow their career through investment in their development but equally by working in a culture which fosters support and unbridled collaboration.
Keyloop doesn’t require academic qualifications for this position. We select based on experience and potential, not credentials.
We are also an equal opportunity employer committed to building a diverse and inclusive workforce. We value diversity and encourage candidates of all backgrounds to apply.