We are seeking a highly organized and proactive Office Administrator to provide dedicated support to a senior officer while ensuring the smooth day-to-day operations of the business unit and office environment. This role serves as a central point of coordination, helping drive efficiency, organization, and communication across the team.

The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced, professional setting.

Key Responsibilities

Executive Support

Provide comprehensive administrative support to a senior officer, including calendar management, meeting coordination, and travel arrangements
Prepare reports, presentations, and correspondence on behalf of leadership
Act as a liaison between the senior officer and internal/external stakeholders
Manage confidential information with discretion and professionalism

Office & Business Unit Administration

Oversee daily office operations to ensure an efficient and well-organized work environment
Coordinate internal meetings, events, and team communications
Support business unit workflows, tracking key deliverables and deadlines
Assist with budgeting, expense tracking, and invoice processing

Operational Coordination

Improve and maintain administrative processes to enhance productivity
Manage office supplies, vendor relationships, and facility needs
Support onboarding logistics for new hires (workspace setup, materials, coordination)
Maintain accurate records, filing systems, and documentation

Qualifications

3+ years of experience in an administrative or office management role, preferably supporting senior leadership
Strong organizational and time management skills with the ability to prioritize effectively
Excellent written and verbal communication skills
High level of professionalism and discretion handling sensitive information
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Ability to work independently and proactively in a dynamic environment

Preferred Qualifications

Experience supporting executives or senior officers
Familiarity with office management tools or project coordination platforms
Experience in a corporate or professional services environment

Language Skills:

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from a variety of both internal and external sources.

Physical Capabilities: Standard categories

The physical capabilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

RevSpring is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Note: This Job Description may not describe all of the job responsibilities and standards assigned to this position. The duties may change from time to time. RevSpring does not discriminate against any group in hiring or employment practices. Nothing in this job description constitutes a contract for employment.

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