Payroll Analyst

Job Summary

The Payroll Analyst will play a critical role in ensuring accurate and timely payroll processing while supporting a variety of HR functions. This position combines technical expertise in payroll with a strong understanding of human resources operations, providing a seamless employee experience across compensation, compliance, and HR support. The ideal candidate is detail-oriented, organized, and passionate about delivering high-quality service.

Key Duties

Payroll Administration:

• Manage and oversee the end-to-end multi state payroll process, including calculating employee wages, tax withholdings and benefit deductions.
• Manage time tracking systems, ensuring data integrity and adherence to company policies.
• Administer garnishments, tax levies and other payroll deductions
• Ensure accurate tax filings and payments to federal, state and local authorities.
• Reconcile payroll accounts and prepare journal entries for the accounting department.
• Maintain payroll records, audit payroll reports, and resolve discrepancies promptly.
• Generate and distribute payroll reports to management, departments and government agencies.
• Conduct periodic audits of payroll records to identify errors
• Respond to employee inquiries related to payroll with professionalism and confidentiality.
• Prepare and submit payroll and benefits filings and assist with year-end reporting, including 1095-Cs.
• Manages general ledger account maintenance including payment of various benefit invoices and preparing journal entries for expense.
• Ensure all records are organized and easily accessible for audit or inquiries.
• Manage relationships with tax agencies and respond timely to inquiries
• Understand system implications of process change, including impacts to compliance and reporting.

Cross-Functional Collaboration:

• Serve as a key point of contact between payroll, HR, and finance to ensure seamless coordination of processes.
• Collaborate with the HR team to support benefits administration, open enrollment, and other employee programs.
• Partner with the HR team to implement process improvements and enhance employee experience.
• Lead cross-functional teams to implement new processes and recommend improvements.
• Provide reporting and analytics on payroll and people data to support leadership decision-making.
• Provide education to leaders on best practices, including the “why” and “when” of critical tasks.

Continuous Improvement:

• Ensure payroll compliance with all federal, state and local laws and regulations.
• Create policies, codes and communication in response to updated laws and policies.
• Develop and maintain documentation of procedures and control.
• Educate employees and managers on timekeeping best practices
• Identify opportunities for automation and streamlining payroll and HR processes to improve efficiency.

Education/Training

• Bachelor’s degree in human resources, finance, business administration, or a related field preferred.
• 5+ years of experience in payroll administration.

Required Work Experience/Skills

• Experience with UKG Pro, UKG WFM required.
• Excellent organizational skills and attention to detail.
• Strong knowledge of payroll laws and regulations.
• Proficiency in Microsoft Excel and other office software
• Strong interpersonal and communication skills, with the ability to work effectively with employees at all levels of the organization.
• Ability to handle sensitive and confidential information with integrity.
• Multi-state payroll and tax regulations.

Preferred Work Experience/Skills

• Certification in payroll (e.g., CPP) or HR (e.g., SHRM-CP, PHR) is a plus.
• Experience in a fast-paced, high-growth environment.

Discretionary Judgment

• Uses independent judgment and discretion based upon the employee’s experience in the position and knowledge of the products, equipment, and services
• Uses good judgement and possesses ethical work values

Physical Demands, Working Conditions, and General Employment Guidelines

• Moderate or high levels of stress may be experienced in the performance of the job
• Position is performed in a general office environment, home office, or approved remote workspace where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting to 25 lbs.

Equipment

• Daily use of the Microsoft Teams (phone), computer, printer, and other routine office equipment
• Must have internet access

Safety to Self and Others

• Little responsibility for safety of others. Job is performed in an office setting where there are no hazardous materials or equipment

Working Conditions/Hazards

• Position is performed in an open office environment or approved remote work location

Work Location

• RedSail Office